Power your athletic department with elite gear management
GearLocker is the central operating system for managing, distributing, and forecasting athletic gear across your entire department. Built for equipment managers, ops directors, and athletic administrators who demand speed, control, and accountability.
No more spreadsheets. No more uncertainty. Just a smarter way to run your program.
What You Get
Centralized gear visibility across all sports
Track gear by sport, athlete, team level, and season — all in one place
Chain of custody for every item
Know exactly when gear was issued, to whom, and when it's due for return or replacement
Budget forecasting and gear lifecycle tracking
Plan ahead with visibility into repurchase timelines, usage trends, and equipment aging
Audit-ready, exportable reporting
Generate compliance reports, loss summaries, and purchase justifications instantly — ideal for NCAA reviews, finance teams, and insurance audits
Smart access control
Delegate gear assignments to coaches, student managers, or GAs without compromising program standards
Mobile check-in/check-out tools
Fast, accurate workflows with QR/barcode scanning and mobile device compatibility
Bonus: Volunteers can learn it in 15 minutes. Seriously.
How It Works
What College Programs Are Saying
Every piece of gear is tracked and accounted for. GearLocker helped us stay organized from day one of the season.
Jeff Rutledge
Wrestling Coach, Lincoln East High School
Checking out sports equipment takes just a few clicks. GearLocker makes managing team gear fast, organized, and easy.
Mike Leapley
Girls Softball Coach, Westside High School
We finally have a consistent system that works across all our teams. GearLocker scaled with us and simplified everything.
Zach Limbach
Athletic Director, Lincoln East High School
GearLocker is so slick and easy to use. We absolutely love it.
TJ Eadus
Women's Softball Coach, Briar Cliff University
Built for Athletic
Department Scale
- Athlete profiles with full gear history
- Multi-sport and multi-level team hierarchy
- Purchase history, warranty tags, and custom conditions
- Access roles for coaches, GAs, student managers, and admin staff
- PDF and CSV exports for finance, compliance, and insurance workflows
Plays Well with Your Ops Stack
Ready to modernize your gear room?
