“GearLocker saves us thousands on lost gear each season.”

— Zach Limbach, Activities Director, Lincoln East High School

All Your Athletics & Activities Gear, Organized in One Place.

Track inventory, assign gear, handle checkouts, and control budgets - all in one system built for coaches, athletic directors, and equipment staff at every level.

Schedule a Demo Watch the Video

493 programs manage 154,309 pieces of gear across 23,664 athletes and students with GearLocker

"Every piece of gear is tracked and accounted for. GearLocker helped us stay organized from day one of the season."

Jeff Rutledge

Wrestling Coach, Lincoln East High School

"Checking out equipment takes just a few clicks. GearLocker makes managing team gear fast, organized, and easy."

Mike Leapley

Girls Softball Coach, Westside High School

"We finally have a consistent system that works across all our teams. GearLocker scaled with us and simplified everything."

Zach Limbach

Athletic Director, Lincoln East High School

"GearLocker is so slick and easy to use. We absolutely love it."

TJ Eadus

Women's Softball Coach, Briar Cliff University

From Chaos to Clarity - All in One Platform

GearLocker replaces scattered spreadsheets with one connected system for your entire athletic department. Track what you own, assign it to the right people, and save money by staying on top of every piece of gear.

All Your Gear in One Place - Instantly Searchable

Stop chasing down spreadsheets.

GearLocker brings every program’s inventory into one clean, centralized dashboard.

We’ll import your existing lists for you, add photos, and organize by sport, season, or size so you can see exactly what you own, who has it, and what shape it’s in.

Add new gear form

Add Photos

Snap or upload images so coaches and players know exactly what’s being issued.

Smart Categories

Organize by sport, season, size, or custom tags (e.g., “varsity,” “women’s”) for quick filtering.

Concierge Import

Share your Google Sheet or Excel file — we’ll load everything into GearLocker for you.

Full Audit Trail

See who added, updated, or checked in/out an item, with date-stamped history built in.

Get the Right Gear to the Right People — Fast

No more chaotic check-out days or mystery gear piles.

GearLocker makes issuing equipment as simple as a few clicks — whether you’re outfitting an entire football roster or checking out a single track hurdle. Assign items to individual players or keep them marked as team-use, track their condition, and know exactly where every piece lives from day one.

Gears

Quick Assign

Search by name, jersey number, or ID tag to issue multiple items at once.

Team & Player Views

Coaches can see rosters, gear status, and swap between their teams in seconds.

Condition Tracking

Record the state of each item at checkout to ensure accountability on return.

Bulk Issue

Hand out an entire set of gear to a player or batch-assign items to a whole team.

Instant Accountability, Actionable Insights

Forget the guesswork.

GearLocker turns your raw inventory data into clear, actionable reports — from missing items and damaged gear to purchase cycles and equity across programs. Whether you need to prep for an end-of-year coach meeting or show the district exactly what you own, the answers are already at your fingertips.

Gears

Condition Reports

Filter by “needs repair” or “replace” to plan upcoming orders.

Equity & Compliance

Compare purchase history across teams to ensure fair distribution of resources.

Missing & Overdue Alerts

See which players haven’t returned items and send parent notifications with one click.

Historical Archive

Track retired items and graduating players for complete year-over-year history.

Plan Smarter, Spend Wiser

Budget meetings just got easier.

GearLocker connects real inventory data with purchase requests and budget forecasting so you can plan with precision. Know exactly what needs replacing, approve coach requests with a click, and see the impact on your live budget — all before spending a dollar.

Gears

Purchase Requests

Coaches submit detailed requests with item links, quantities, and costs.

Forecasting Tools

Use current condition and roster sizes to predict future needs.

Live Budgets

Push program budgets into GearLocker and watch them update automatically as purchases are approved.

Multiple Budget Types

Manage rollover and fixed budgets with ease.

What things can I put in GearLocker?

From helmets to locks, GearLocker can manage anything.

What things can I put in GearLocker?

From helmets to locks, GearLocker can manage anything.

Built to make life easier for athletic and activities directors and coaches

Pricing Plans

Whether you’re an individual team or an entire district, GearLocker scales with your needs. Simple pricing. No surprises. Cancel anytime.

Club & Youth Sports Organizations

Simple, affordable gear management tools to run your club like a pro.

Contact
for Pricing

Key features

  • Easy gear check-in/out with mobile access
  • Custom inventory categories
  • Role-based access for coaches and volunteers
  • Quick add/delete of players and items
  • Track inventory across multiple teams
  • Affordable pricing with no IT setup required
Book Your Demo Now

High School Teams & Athletic Departments

Bring structure to chaos with smart inventory software for your entire school.

Contact
for Pricing

  • Centralized inventory hub for all sports programs
  • Equipment assignment by sport and athlete
  • Automated return reminders and missing item tracking
  • Role-based permissions for ADs, coaches and equipment managers
  • Detailed audit logs and transaction histories
  • Season rollover functionality
  • Custom tags and filters for gear, sizes and conditions
  • Support for district-level reporting and compliance
Book Your Demo Now

Colleges & Universities

Pro-level control for complex operations and multiple teams.

Contact
for Pricing

Key features

  • Department wide gear tracking across sports and facilities
  • Bulk upload / import tools from legacy systems
  • Advanced reporting for audits and budgets
  • Flexible licensing across schools
  • Full service setup
Book Your Demo Now

FAQs

Spreadsheets require manual updates and constant follow-up. Our system automatically tracks checkouts and returns in real-time, sends reminders to athletes, and gives you a clear dashboard view of inventory — saving hours each season.

Yes. Each item is assigned directly to an athlete, with digital check-in/check-out records. Athletes (and parents, if needed) receive confirmations for checked out gear andreminders for overdue returns, which reduces “lost gear” excuses and ensures accountability.

No. The system is designed to be coach-friendly — simple clicks and intuitive dashboards instead of manual paperwork or spreadsheets. Most coaches can check out a team’s gear in minutes without training.

You’ll know exactly who had it last. Instead of guessing or paying out of pocket, you’ll have a record to bill the athlete or require replacement before issuing new equipment. Coaches can see everything for their team, while ADs get a clear view of all equipment across all programs.

All of them. Football helmets, basketball uniforms, track warmups, band equipment, volleyball nets — any gear that needs to be issued, tracked, or returned can be managed in one place with GearLocker.

Most schools and programs are set up in a few days. All we need are your rosters and your gear inventory, and you’re ready to start issuing equipment with full visibility.